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  Student Transcripts
 


What is a transcript?

A transcript is the official document that indicates:

  • Successfully completion of Grade 11 and Grade 12 courses.
  • Course achievement levels (with the exception of I, F and W).
  • Program participation (e.g. Career Preparation).
  • Whether the student has completed graduation requirements.
  • Honours Standing, if the student has a Grade Point Average (GPA) greater than 3.0 (a better than B average).

When are transcripts sent to students?

The Ministry sends transcripts to all Grade 12 and Adult Education Program students in public schools and Group 1, 2 and 4 Independent Schools at the end of July, regardless of graduation status.

Schools and post-secondary institutions designated by students on Post-Secondary Institution Choices Forms also receive an official printed or electronic copy.

How do I obtain copies of a transcript or permanent record card?

The way you obtain student records depends on your age:

  • Students who are still in Grade 12 or the Adult Education Program may obtain copies of their transcript from their school.
  • Former students born in 1987 or later should contact the very last public school they were registered at: secondary school directory.
  • Former students who were born in 1986 or prior must call the Surrey School District's records centre at 604-590-9450.

All requests must include the student's:

  • Full legal name (maiden name if applicable)
  • Birth date
  • Last school registered at
  • Authorization
  • Current contact information

Cost: The service fee is $10.00 for the first official copy, subsequent copies are $5.00 each. For RUSH or Same Day Service, the fee is $25.00. Payment should be in the form of cash, debit, credit, certified cheque, money order or bank draft made payable to the Surrey Board of Education. We do not accept personal cheques. GST is included in the fee.

All copies are officially certified and sealed.

Transcript responsibilities of the Surrey School District

Even though the Ministry provides a transcript service, schools are the official holders of student records. Copies of Ministry produced transcripts must be maintained for 55 years after a student graduates (or normally would have graduated) as a part of the students' Permanent Record. Schools may issue transcripts upon request, and they have the authority to correct errors and omissions.

Last Updated: July 6, 2009