Senior Learning Resources Clerk

(Formerly: Clerk-Typist III)

NATURE AND SCOPE OF WORK

A Senior Learning Resources Clerk works in a computerized, central warehouse/office used for the ordering, receiving and shipping of learning resources and other materials, and performs work of a warehousing and clerical nature.

The work is distinguished from that of a Learning Resources Clerk by greater degrees of independent judgement, decision making, and responsibility such as financial record keeping including - petty cash, bank statement reconciliations, tracking of purchase order expenditures and recording of general ledger entries and assists in the preparation of budget reports. The Senior Learning Resources Clerk provides guidance, direction and instruction as assigned to staff and assists with problem solving. Most work is normally performed without direction or supervision.

A Senior Learning Resources Clerk reports to the Learning Resources Foreman and Management.

TYPICAL RESPONSIBILITIES

Tracks and records expenditures and credits of purchase orders.  Records debits and credits for school budgets held in trust.

Writes cheques from petty cash to vendors for non-purchase order items ordered and received. Fills out petty cash disbursement vouchers and forms and submits to Finance Department for reimbursement.

Reconciles monthly bank statement.

Assists in the preparation of bi-weekly budget reports.

Monitors and compares expenditures to individual site accounts, reports over-expenditures to sites, and provides procedural advice regarding corrective action.

Organizes and prioritizes work and oversees projects for other departmental staff, as assigned. Provides guidance, direction and instruction to staff engaged in related work, as required.

Utilizes computer equipment with a variety of software applications to input and retrieve data and prepare forms and correspondence.

Responds to a variety of requests from school contacts, teachers, and others, regarding the availability of resources.

Operates equipment such as a forklift, pallet jack, hand truck, etc.

Receives, consolidates, and processes learning resource orders and other materials.

Troubleshoots and resolves problems regarding ordering, shipping discrepancies, etc.

Performs related duties, as required.

JOB REQUIREMENTS

KNOWLEDGE, ABILITIES AND SKILLS

Knowledge of accounting and bookkeeping systems, including knowledge of the specific requirements of the school district accounting procedures.

Knowledge of record keeping methods for processing shipments, tracking of purchase requisitions, etc.

Physical ability to lift and carry heavy items, climb ladders, bend, stoop, crouch, stretch, and be on hands and knees for prolonged periods and to work on feet for prolonged periods of time.

Ability to work under time constraints and to meet deadlines.

Skilled in the use of general office equipment including computers, and a variety of software applications.

Ability to provide guidance, direction and instruction to staff engaged in related work.

Knowledge of procedures for automated/computerized ordering, receiving, handling, sorting and shipping of material.

Communication and interpersonal skills and the ability to establish and maintain effective working relationships with internal and external contacts.

Ability to be flexible and adaptable to changes in daily routine, and to work on multi-tasks, and with many interruptions.

Ability to work with considerable independence and as part of a team.

Ability and skill to acquire forklift certification and to operate equipment, such as pallet jack, hand truck, etc.

TRAINING AND EXPERIENCE

 Completion of grade 12, including courses in business procedures, basic accounting and

 Word-processing.

One year previous related experience, or an equivalent combination of training and experience.

LICENCES, CERTIFICATES AND REGISTRATIONS

None