Material Foreman (M/F)

(Formerly: Materiel Foreman)

NATURE AND SCOPE OF WORK

A Materiel Foreman is responsible for overseeing a large industrial, computerized central stores operation in the school district.

The work of an employee in this classification involves directing the day-to-day operation of central stores, including planning, assigning, scheduling and checking the work of a group of employees performing a variety of Storekeeping work such as ordering, receiving, stocking, shipping, issuing, dispatching and delivering materiel. A Materiel Foreman may perform tasks similar to those supervised.

A Materiel Foreman keeps staff trained and informed of new Storekeeping techniques and technology and provides management with recommendations for the introduction of new and improved stores methods, and procedures designed to improve the effectiveness and efficiency of the operation. The work is performed under minimal supervision within the parameters of policies and procedures.

The Materiel Foreman reports to Management.

TYPICAL RESPONSIBILITIES

Plans, assigns, schedules, checks, directs and supervises the work of a group of employees engaged in a variety of storekeeping activities such as receiving, checking, issuing, stocking, bar coding, engraving, dispatching, delivering and shipping, and performs similar work, as required.

Trains new employees and operates equipment used in all phases of the storekeeping operation, assisted by other employees, when necessary.  Ensures all safety procedures and WCB regulations are adhered to.

Assists management with planning for special projects and for evaluating the overall systems and procedures of the stores operations to ensure maximum efficiency.

Develops and implements effective stores methods such as allocating proper bins, shelves, and storage places for materiel and ensuring the proper handling and storage of all stores items.

Provides training to assigned staff. Supervises and evaluates work of assigned staff, ensures competency, and takes responsibility to recommend changes, improvements, and/or direction with respect to employee performance.Consults with appropriate district staff concerning the development of programs for inventory control.

Utilizes computer equipment with a variety of software applications to input and retrieve data and prepare forms and correspondence.

Prepares and maintains a variety of stores related records, including computerized records, to show stock on hand and to account for the receipt and issue of stores stock items.

Checks time sheets for accuracy and completeness, reviews and approves invoices for payment, reviews and submits District forms and makes recommendations on employee leaves of absences for assigned staff.

Plans and directs physical stock counts and maintains associated statistics. Orders recurrent supplies and prepares requisitions for stock replacement and reviews the cyclic uses of stock.

Ensures sufficient materiel is in stock to meet daily requirements and anticipated demands.

Provides information in response to a variety of enquiries regarding the status of stores items.

Expedites and tracks materiel on order, as required.

Assists in the preparation of stores policies and procedures, as directed.

Ensures equipment utilized by workers is maintained in good operating condition.

Investigates and resolves stock variances.

Recommends materials required for warehouse stock and authorizes the issuance of warehouse stock to subordinates.

Performs related duties, as required.

JOB REQUIREMENTS KNOWLEDGE, ABILITIES AND SKILLS

Knowledge of stores methods and procedures for shipping, receiving, issuing, ordering, handling and delivering a wide variety of materiel used by the District.

Knowledge of the type of materiel used by various departments.

Knowledge of the location of District operating areas and functions.

Knowledge of the policies, procedures, and computer programs relevant to the operation of District central stores.

Knowledge of inventory control and applicable record keeping methods.

Knowledge of WHMIS, WCB occupational health and safety regulations, and District safe work practices, policies and procedures to perform work requirements within the trade.

Skill in staff supervision, including the ability to train, direct, assist, schedule, monitor and evaluate and report on the quality and quantity of subordinate's work.

Ability to communicate effectively in English, both orally and in writing and the ability to understand and carry out oral/written instructions accurately with minimal supervision.

Ability to plan, coordinate, schedule, assign, direct, monitor and supervise the work of assigned staff.

Ability to operate materiel handling equipment.

Ability and skill to acquire forklift certification.

Ability to establish and maintain effective working relationships with staff, management and external contacts.

Physical strength and stamina to work in warehouse conditions and occasionally outdoors, on a sustained daily basis.

TRAINING AND EXPERIENCE

Completion of a two year vocational program in Operations or Material Management from

an institute recognized by the District.

Two years' related experience including supervisory experience, or an equivalent combination of training and experience.

LICENCES, CERTIFICATES AND REGISTRATIONS

None