Data Entry Clerk

(Formerly: CT-II)

NATURE AND SCOPE OF WORK

The Data Entry Clerk is responsible for input of data, organization of work, and the      maintenance of databases specific to work assigned.  Duties follow well established work methods and procedures.

Duties involve the operation of computer equipment and specialized software applications to input data, generate reports and maintain databases.

This position involves communication concerning software related information with librarians, clerks and technical support staff.

A Data Entry Clerk reports to a designated supervisor and management.

TYPICAL RESPONSIBILITIES

Compiles, downloads and maintains department or school databases by entering new material, and verifying accuracy of information.

May answer telephones, receive and relay messages, direct/redirect calls as required and respond to routine enquiries.

Prepares correspondence, memorandums, etc. relating to the work, as required.

Performs duties involving entering and retrieving data in the maintenance of a database.

Ensures that revisions to documentation are consistent and accurate throughout, and amends cross-references accordingly.

Participates in planning and executing year-end procedures, reports, and standardized forms from previously prepared copy, as required.

Attends meetings regarding the utilization of specialized software; take notes, transcribe and circulate minutes as required.

Performs related duties, as required.

JOB REQUIREMENTS

KNOWLEDGE, ABILITIES AND SKILLS

Knowledge of library terminology related to the specific area of support.

Verbal and written English communication skills, including grammar, spelling and        punctuation.

Ability to work with a minimum of supervision.

Ability to perform data entry for sustained periods of time.

Ability to input data and generate reports.

Ability to analyze and edit bibliographic data and generate reports.

Ability to organize and prioritize tasks.

Ability to use computer keypad with reasonable speed and accuracy.

Skill in the use of computers and software applications utilized in the department for the production of reports, correspondence, spreadsheets, etc.

TRAINING AND EXPERIENCE

Completion of grade 12, including courses in office practices and/or business courses, or related office experience.

Three months' experience with general office responsibilities, including data entry, word processing, etc., or an equivalent combination of training and experience.

LICENCES, CERTIFICATES AND REGISTRATIONS

None