Community Schools Assistant

29-Oct-2008    

NATURE AND SCOPE OF WORK

Working in the Community School Partnership Initiative (CSPI), the incumbent is responsible for carrying out a variety of organizational and administrative duties related to the planning, development, promotion, implementation of programs and services, special events, volunteer activities, cash handling and facility operations. This person will also provide a variety on-site routine support services that supplement existing clerical and janitorial staff, to the Community Schools Partnership Initiative Coordinator and the surrounding community.  The Community Schools Assistant works under the supervision and direction of the CSPI Coordinator.

TYPICAL RESPONSIBILITIES

Plans, schedules, implements, evaluates and provides feedback on a wide range of programs and services, including but not limited to special events, workshops, and specialty programs.

Assists with researching and developing new program ideas through partnerships.  

Develops promotional material and updates website.

Schedules instructors for all programs and events, as required.

Assists in planning and providing information about Community Schools to school staff, as required.

Develops and works with various committees/agencies in the community and schools to develop opportunities.  

Assists in writing Grant applications.

Ensures the facility and equipment is safe and hazard-free at all times.

Assists with registration of clients, books facilities and administers daily cash procedures, as required.

May monitor students as required.

May be required to open/close buildings.

Administers site availability for all programs including school contracts, cancellations and adjustments.

Manages the ordering and monitoring of supplies.

Assists with monitoring revenues and expenses for a specific program or grant.

Provides information to the public regarding programs and facilities in a courteous and professional manner.     

Performs other job related duties as required.

JOB REQUIREMENTS

KNOWLEDGE, ABILITIES AND SKILLS

Communicates effectively in English both orally and in writing.  

Ability to understand and effectively carry out oral and written instructions.

Possesses strong proven planning and organization skills.

Ability to work independently and in a team setting.

Strong interpersonal and public relations skills.

Demonstrates effective conflict resolution and problem solving skills.

Demonstrates strong leadership ability.

Ability to establish and maintain effective working relationships with program participants, school and district personal, volunteers, staff and the public.

Working knowledge and effective skills related to integrating participants with disabilities.

Considerable knowledge of the philosophy and objectives of Community Development theories and practices.

Considerable general knowledge of demographics and methodologies of responding to diverse community needs.

Considerable understanding and knowledge of community programs, their purpose and objectives.

Proven specialized skill in selected recreational activities.

Demonstrates accuracy in receiving and recording of payments.

Demonstrates effective skills in research, record keeping, report writing and in producing high quality promotional material and web page maintenance.

Sound knowledge of operation of standard office equipment including a computer terminal and software applications related to the work performed.

Physical co-ordination and ability to work on feet for extended periods and to assist with recreation programs if necessary.

EDUCATION AND EXPERIENCE

Completion of Grade 12 supplemented by a diploma in recreation or a related field from a recognized post secondary institution or an equivalent combination of training and experience.

Two years progressively responsible experience in recreation work or area of specialty, including supervision, or an equivalent combination of training and experience.

LICENSES, CERTIFICATES

Valid BC Driver’s License

Emergency First Aid Certificate and CPR Certificate.

Completion of or commitment to complete within six months of appointment the High Five Certification or equivalent training.

Early Childhood Education Certificate is an asset.